→ Site Reps
Resources for Site Representatives
The following are resources to help make the job of a site representative easier. Most of the resources have been provided in .pdf and .doc file formats to fit your preference. In addition, news posted specifically for site representatives will be posted to the Site Representative News category on the News section of this site.
- How to Hold a 10-minute Meeting (pdf, doc)
- Bulletin Board Pointers (pdf, doc)
- Dealing with Conflict (pdf, doc)
- Duty of Fair Representation (pdf, doc)
- Goal Setting (pdf, doc)
- Grievance Interview Form (pdf)
- Notice of Grievance (pdf)
The Job of a Representative
Site Representatives wear many hats; here are some of the most common:
Communicator
- Conduct meetings at your site to secure recommendations from the membership to report to the Chapter Leadership and to report information from the Representative Council/Executive Board to the members you represent.
- Recruit one person for every five unit members at the site to serve as a support network, to promote Association involvement and ownership as well as strengthen the organization at the building level.
- Post notices of meetings and encourage members to attend.
- Conduct elections and polls concerning Association business, when necessary. Assist with membership recruitment.
Decision Maker
- Attend all meetings of the Association.
- Represent all constituents in all actions of the Representative Council.
Information Source
- Be familiar with the policies and activities of the Cupertino Education Association, CTA, and NEA; inform constituents of those policies and activities.
- Maintain an attractive, attention-getting, up-to-date bulletin board with Cupertino Education Association name on it.
- Encourage informal discussions of Association business, especially regarding contract development, bargaining, interpretations of contract, how to file a grievance, etc., in site lunchroom and lounge.
- Attend Cupertino Education Association and California Teachers Association workshops.
- Be familiar with the Cupertino Union School District teaching contract, retirement benefits, and other information that is important to members.
Organizer
- Keep a list of all unit members on your site showing who are Association members.
- Complete and test a telephone tree for your faculty.
- Coordinate school and District activities with the Association calendar so as to avoid conflicts of meetings and activities.
- Assist Association leaders in identifying members who will serve on committees and handle association duties.
- Help Association leaders identify potential future leaders.
The Advocate
- Assist members in resolving minor building level complaints.
- Act as the Association representative in meetings between an individual member and the administration.
- Act as the Association representative at formal and Level I grievances.
- Act as spokesperson for the site in reporting member concerns to both the administration and the Association.
- When issues that are not able to be resolved through the grievance procedure process arise on site, Association representatives act as leaders in organizing members to resolve issues.
Membership Recruitment
- Organize and conduct an ongoing membership recruitment program on your campus.
- Pay special attention to informing new workers of the role played by the Association and the importance of joining and participating.